Kinshasa

FCDO

View Vacancy - HR Officer EO (07/22 KSH)
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The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category: Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Job Subcategory: Estates
Job Description (Roles and Responsibilities)

Main purpose of job:

Delivering HR related services to staff based in Kinshasa and Goma while ensuring the compliance with the FCDO regulations and the local labour law. Prepare the payroll files for a timely and accurate payment of salaries.  Ensure that the Embassy meets its obligations toward the pension contributions payment and declaration, and all CNSS processes. Liaise with the HLA on legal cases and queries. Work as the point of contact for medical services delivered to staff and participate to the medical contract tendering process.  Support internal and external recruitment.

Roles and responsibilities:

Supported by the People Services Manager and Head of the People & Platform team, the HR Officer leads on the following:

• Provide administrative support to People and platform department in regard with HR management.
• Ensure that the stakeholders fully and timely complete all payroll procedures at post and that salaries are monthly paid as per the T&Cs.
• Act as the point of contact with the CNSS and ensure Post meets its statutory obligations in relation with CBS pension contributions.
• Act as the point of contact of local institutions regarding legal requirements in terms of employment.
• Ensure that all new staffs integration and end of service processes (including retirement) for CBS are completed.
• Work with the HR Hub on CBS recruitment and other HR matters.
• Participate to the medical contract tendering exercise in collaboration with the Procurement Hub.
• Effective management of the CBS medical insurance contract.
• Providing support on the UKB children schools as per the HR policies
• Work on medical related duties such as organise the vaccination campaigns
• Acting as Post PM Champion and ensuring that the learning culture is implemented at post. Member of the L&D Committee.
• Acting as the Contact Point on legal matters by liaising with the Honorary Legal Advisor (HLA), drafting letters and note verbal's and also updating the legal cases files
• Budget Management of the L&D, Medical and salaries lines
• Line Management responsibilities of 1 AO Protocol Officer and 1 AA Corporate Services Coordinator

Resources managed (staff and expenditure): L&D, Medical and CBS Salaries Budgets Monitoring

The successful candidate should be an excellent communicator with great influencing skills able to build exceptional working relationships across all levels, confident in challenging unacceptable HR matters and/or behaviour.

Essential qualifications, skills and experience

• Experience of working in HR and Procurement roles
• Ability to be proactive, and able to work in a fast-paced environment, managing their own time and priorities effectively
• Ability to keep confidentiality
• Customer care experience
• Confidence in putting forward own points of view whilst remaining resilient in the face of challenge
• Work without close supervision, but a good team player
• Working knowledge of all Microsoft Office suite of programmes
• Fluent written and spoken English – This will be tested as part of the recruitment process

Desirable qualifications, skills and experience

• Experience of working in a multicultural environment
• Experience in budget management

Required behaviours
Managing a Quality Service, Delivering at Pace, Working Together, Developing Self and Others
Application deadline 24 October 2022
Grade : Executive Officer (EO)
Type of Position: Permanent
Working hours per week: 36 hours
Region: Africa
Country/Territory: Democratic Republic of the Congo
Location (City): Kinshasa
Type of Post: British Embassy
Number of vacancies: 1
Salary: Gross USD 1,606.29 paid 13 times per year, plus additional 30% of Monthly (Basic) Housing allowance paid 12 times per year & USD 189.95 Transport allowance paid 12 times per year
Start Date: 1 December 2022
Other benefits and conditions of employment

Learning and development opportunities (and any specific training courses to be completed):
Learning and development will be discussed with the successful applicant upon appointment, and delivered in partnership with the hub in Pretoria where appropriate.
There will be opportunities to learn on the job.

Working patterns:
5 days a week Monday to Thursday 08:00 to 16:00 and Friday 08:00 to 14:00

Additional information

• Please complete the application form in full as the information provided is used during screening.
• Please check your application carefully before you submit, as no changes can be made once submitted.
• The British Embassy will never request any payment or fees to apply for a position.
• Employees recruited locally by the British Embassy in Kinshasa are subject to Terms and Conditions of Service according to local employment law in Democratic Republic of Congo.
• All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
• The British Embassy does not sponsor visas/work permits except where it may be local practice to do so.
• Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
• Information about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles
• Please note:  AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
• Reference checking and security clearances will be conducted on successful candidates.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

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