SOLICITATION NUMBER: AID-18-04
ISSUANCE DATE: March 2, 2018
CLOSING DATE/TIME: March 23, 2018
SUBJECT: Solicitation for a Cooperating Country National Personal Service Contractor (CCN PSC)
Dear Prospective Offerors:
The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.
Offers must be in accordance with Attachment 1, Sections I through V of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.
This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offers.
Any questions must be directed in writing to the Point of Contact specified in the attached information.
I. GENERAL INFORMATION
1. SOLICITATION NO.: AID-18-04
2. ISSUANCE DATE:March 2, 2018
3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: March 23, 2017 at 17.00 Kinshasa time
4. POSITION TITLE: Voucher Examiner
5. MARKET VALUE: FSN-7
In accordance with AIDAR Appendix J and the Local Compensation Plan of
[USAID/Democratic Republic of the Congo]
Final compensation will be negotiated within the listed market value.
6. PERIOD OF PERFORMANCE: 5 years renewable depending on funds availability
7. PLACE OF PERFORMANCE: Kinshasa, Democratic Republic of the Congo
8. SECURITY LEVEL REQUIRED: Work authorization/certification of employment
9. STATEMENT OF DUTIES
A. Basic functions of the position
This position serves as Voucher Examiner commencing all activities in the Payments Section of the Office of Financial Management (OFM). In this capacity the incumbent acts as the preparer for all transactions processed in the section to and including verification of payment accuracy, timeliness and validity. The incumbent assists with the operation of the Phoenix automated accounting system. Phoenix electronic certification systems and monitors the USAID-contracted cashier.
B. Major duties and Responsibilities
- Assists with receipt and control of all vendor invoices, receiving reports, shipping documents and vouchers in process.
- Assists the OFM Administrative Assistant with timely tracking and processing of vouchers within the Phoenix accounting system or other accounting subsystem as may be applicable.
- Prepares reports for OFM management on status of payments.
- Prepares payment schedules (SF-1166) in Phoenix system and advises the Certifying Officer of status of schedules. Ensures the continued effective operation of the Treasury Electronic Certification Systems and coordinates with USAID/DRC EXO office and Financial Service centers to maintain the systems.
- Assists with external communications with vendors, Treasury Financial Service Centers, USAID/Washington and overseas USAID’s relating to payments and payment systems.
- Works closely with the OFM Accounting Section to ensure availability of funds and timely can accurate processing of payments.
- Monitors the flow of payments to ensure compliance with the Prompt Payment Act, Federal Travel Regulations, Foreign Affairs Regulations and USAID Regulations (Automated Directive System).
- Assists with the receipt and control of checks received from the Financial Service Centers, and other check collections.
- Assists with the Bill for Collection system to and including issuance of bills, reconciliation of payments received and monitoring cash advance limits.
- Assists the OFM Administrative Assistant with filing and document retention and/or disposition in accordance with USAID regulations.
- Maintains good communications between the Payments Section and all clients. Ensures reporting is completed in a timely manner and forwarded to the client as required.
10. AREA OF CONSIDERATION: All interested candidates
11. PHYSICAL DEMANDS
The work requested does not involve undue physical demands.
12. POINT OF CONTACT: firstname.lastname@example.org
II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
At least two years of fulltime post-secondary study in accounting or auditing is required.
b. Prior Work Experience:
One to three years of progressively responsible experience in payment processing, preferably with another U.S. Government entity or other foreign government organization or multilateral appropriate private sector experience.
A good working knowledge of English, both spoken and written (level 3) is required. A comprehensive knowledge in both written and spoken French will also be expected.
III. EVALUATION AND SELECTION FACTORS
1. Technical knowledge (40 points)
- Experience/ Skills in preparing reports ( ex. Payment status reports)
- Experience in processing payment to vendors
- Ability to track and process vouchers
- Experience in monitoring flow of payments
- Experience in reconciliation of payments, issuing bill of collection
2. Communication skills (30 points)
- Experience in communications with customers/ customer service/problem solving
3. Interpersonal, communication ( including fluency in English and French), organization and computer skills (30 points)
IV. PRESENTING AN OFFER
1. Eligible Offerors are required to complete and submit the offer form- DS-174 Application for U.S. Federal Employment along with a cover letter and a CV written in English.
The DS-174 Application form can be found in the US embassy website https://cd.usembassy.gov/embassy/jobs/job-opportunities/
- Offers must be received by March 23, 2018 at 17.00 via email to email@example.com .
3. To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission.
Once the Contracting Officer informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms:
1. Authorization for release of information
The incumbent will benefit from following benefits and allowances: Housing, Transportation,
Meals, Family, and Miscellaneous; 13th and 14th month bonuses; annual and sick leave and medical coverage
The employees are responsible for calculating and paying local income taxes. The U.S. Mission does not withhold or make local income tax payments.
VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs
USAID regulations and policies governing CCN/TCN PSC awards are available at these sources:
1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf .
2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms .
3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs .
4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations
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