Translator and equipement
September 15, 2017
Request for Quotations
Dear Offerors:
International Business & Technical Consultants, Inc., IBTCI, is pleased to issue this competitive Request for Quotations (RFQ) to procure a simultaneous translation services from French to English and English to French. fora three (03) days meeting to be held in Bukavu for the DRC MECC project during the period of performance as follows:
Background
This workshop will be the culminating event for Year One of the Refine and Implement phase. Participants from the US offices of FFP, the USAID Mission offices in Kinshasa and Bukavu, and field-based Implementing Partners will come together to discuss how learning from completed assessments, baseline data results, stakeholder consultations, and other key findings will be used to evaluate, validate, and refine their Theory of Change and implementation approaches.
The event is styled as a series of working sessions, whereby all attendees are required to participate and contribute quality input, information, and expertise. The working language of the event is French - written, spoken, read. While most participants are bi-lingual, a small number from USAID FFP/HQ are not. In order to ensure full engagement, individual participants will not be designated as interpreters for their colleagues during the different sessions. The interpreter will perform a critical communication and support service.
Location: Bukavu/DRC
Specifications: Simultaneous translation for three days Meeting for 60 people from October 23-25, 2017
- Provide the necessary equipment for simultaneous translation including headphones for 60 people.
- Provide verbal interpretation services from French to English and English to French. This may include simultaneous interpretation (working in pairs), consecutive (requiring personal note taking), and/or ‘whispered’ interpretation.
- Make available for the duration of the meeting 4 (four) experienced translators from French to English and English to French.
TERMS OF REFERENCE: Interpreter
Tasks:
- Participate in pre-workshop orientation meeting.
- Verbally translate the proceedings, questions, answers, and key points during workshop sessions, primarily plenary events (French to English, and English to French).
- Keep notes while interpreting for accuracy and memory recall.
- Work in pairs to balance the interpretation sessions.
- Provide consecutive/whispered interpretation (French to English, and English to French) in small group settings as necessary.
- Participate in a short de-brief at the end of each day to review, enhance/correct the work from the day.
- Assist in written translation (French to English, and English to French) corrections as needed.
- Translate in an impartial way and must not try to impose his own opinions when translates which have been said.
Qualifications:
- Minimum of a bachelor’s degree in in any subject (particularly languages)
- Complete spoken, written, and reading fluency in English and French
- Previous documented experience as an interpreter E/F and F/E.
- Previous experience in simultaneous interpretation highly desirable.
- Excellent concentration and the ability to think quickly are essential.
- Ability to convert concepts in the source language to equivalent concepts in the target language
- Ability to render spoken messages accurately, quickly, and clearly.
- Well organized, punctual and reliable
Deliverables: Coherent delivery of spoken messages during workshop sessions.
Support materials:The Interpreter will receive a set of materials to orient and assist in organizing the generation of text, including:
- Detailed Agenda in English and French
- List of terms, acronyms, and program titles
- Session outlines as available in original language
- List of participants.
Supervision: The Interpreter will report to the TOPS Workshop Facilitator.
Please submit all items electronically at meccprocurement@gmail.com with copy to amatonge@ibtci.com by 5:00 PM close of business (Bukavu Time) Friday, September 29, 2017.
If you have any questions, please contact at +243 844-222-849 or send an email to meccprocurement@gmail.com
Offeror Submission
IBTCI requires all quotations to be submitted in writing using the attached price template, with a cover letter and a statement that the terms and conditions of the purchase order are accepted. The offer should include the following elements:
* Quotations to include the following:
- Pricing details of services to be provided (unit and total prices).
- This offer must be signed by an authorized company representative.
- Documentation that your company is a registered entity in DRC and authorized to do business
- Offer validity: at least three (3) months from the RFQ due date
* Payment terms (payment due date), company contact details (address, telephone, email, name and title of contact person), as well as bank details in the name of the offeror’s business/organization.
Evaluation Criteria
Offers will be evaluated out of a possible total scoring of 100 points taking into account the criteria listed below:
- Quotation satisfies the specifications outlined in this RFQ: 20 points
- Ability to deliver conference simultaneous interpretation services and equipment as requested: 30 points
- Price (using attachment 3-Price Template): 30 points
- Payment terms: 20 points
Contract Mechanism
IBTCI anticipates issuing a total not-to-exceed Purchase Order in USD to the vendor whose proposal meets the above requirements. IBTCI may choose to award only part of the activities in the solicitation, or issue multiple awards based on the solicitation activities.
Disclaimers and IBTCI Protection Clauses
The following terms and conditions apply to this RFQ:
- The vendor is responsible for all costs to prepare its quotation.
- IBTCI will make the award based on best value technical and price quotation.
- Incomplete quotations may be rejected at IBTCI’s sole discretion.
- Any exceptions or additions to the terms and conditions may result in a determination that your quotation is not compliant and will be rejected.
- IBTCI may contact offerors to confirm contact person, address, quotation amount and that the quotation was submitted for this solicitation.
- IBTCI is exempt from all taxes and VAT taxes, see attachment 4.
- IBTCI reserves the right not to make an award.
Attachments:
- Technical Specifications/ Scope of Work
- Price Template
- Specific Restrictions for this Quotation/Geographic Code Requirements
- Tax Exemption Form
- IBTCI Purchase Order – Template (on request)
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